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This one is simpler. After you receive a deliverable, find a time for your core project team to meet.

Finally, this is critical: Allot time on your own calendar to prepare that approver for what they will see in the work if they have not been in every client meeting. Why? External stakeholders can be wild cards. Anyone who hasn’t been involved every step of the way just doesn’t have a good frame of reference for reviewing the work. Missing out on even one week’s conversations and deliverables would leave anyone in the dark as to where we’ve gotten and how. Plus, external stakeholders don’t have the benefit of our coaching on providing feedback:

By “consolidate”, we mean that the collective feedback from your team should be discussed, agreed upon, and presented in a single voice asserting clear positions and directions. So, let’s say we send over a video and a document via a Basecamp message. Your team members may comment individually on the video and on the document, and you may have varying or even contradictory opinions, but the feedback isn’t consolidated until the group (organized by your project driver) resolves any conflicts and provides a single message outlining the consensus of the group on the key feedback points.